Think Like an Editor blog by Steve Davis and Emilie Davis, Newhouse School, Syracuse University. Editing for print and digital, new media journalism.

10 ways to keep your wits on deadline

By · Wednesday, December 12th, 2018 · No Comments »

not teaching,
still THINKING …

Now, more than ever, editors must remain unflappable in their roles as gatekeeper, cool head and last defense — sometimes the only defense — against error and misstep.

Editors are asked to do more, to know more and to juggle more, and often they have less time to do it. Newcomers and veterans alike — all editors — need a mindset to help them handle deadlines.

Here are 10 ways to keep your wits — and your credibility:

  1. Be transparent. Digital audiences are now spectators to a real-time news process that once was invisible. They need your help to understand what they are seeing.
  2. Take care with the “Post” button. Before you publish, take that extra few seconds to ask, “Is everything right?” You can’t take it back, so take special care.
  3. Breathe. Editors face second-by-second deadlines. The stress can be overwhelming. But it can be exhilarating if you make room for oxygen.
  4. Know the competition. Keep up with it and get ahead of it. But don’t abandon your principles and good instincts. There is no honor in being the first one to have it wrong.
  5. Talk with others. A quick exchange can do wonders for your news judgment. Talk with others when you can because these discussions will help you at other times — on the late and very early shifts or overnight — when you might be the only one in the room.
  6. Listen to your audience. People who consume the news you publish can be great sources of up-to-the-minute and on-the-scene information for breaking news stories. They can provide valuable tips. Listen, and then use your best judgment before publishing.
  7. Be accurate. Publish what you know. Hold back until you are confident about what you know.
  8. Keep it simple. Don’t try to do too much. Approach every story incrementally — in sentence structure, story concept and word flow.
  9. Keep organized lists. Don’t have too much faith in your multitasking skills. There is a lot to keep track of, and making a list can help.
  10. Be disciplined. Remember this saying: “When those around you are losing their heads, keep yours.”

(These two profs are no longer teaching at Syracuse University’s Newhouse School, but we are still thinking.)

You’re ‘just’ a … what?

By · Wednesday, December 5th, 2018 · Comments Off on You’re ‘just’ a … what?

not teaching,
still THINKING …

 This single word — just — can unfairly deflate anyone’s impression of you.

Remove the word “just” and replace it with one of its meanings, “merely,” and you have a false definition of your worth.

Why is this important to know? It is important because if we don’t define ourselves honestly, we will have no hope or reasonable expectation that others will see us accurately. And that would be a great loss.

Apply this to any profession or vocation and you’ll see this clearly.

Instead, with confidence, declare your position or your title or your role.

The value of this thinking is that it also eliminates the sense of an inflated ego. That’s because you’re “just” stating the facts about yourself. And that is worth a lot.

(These two profs are no longer teaching at Syracuse University’s Newhouse School, but we are still thinking.)

It’s time for a long winter’s nap

By · Wednesday, November 28th, 2018 · Comments Off on It’s time for a long winter’s nap

not teaching,
still THINKING …

If you were inclined to recline on a winter’s day, would you lay down or lie down?

An easy way to know — and to be in the know when using these terms — is to remember the definition of each word.

Next, it helps to know the sequence of tenses:

Much of the confusion between “lay” and “lie” happens because the word “lay” appears in both sequences of tenses, though it has different meanings.

Here’s a helpful tip: Focus on the first word in each sequence.

Example: Think of setting out your clothes for the next day before you retire at night. First you have to perform an action (lay) by setting out your clothes; then you have to get into bed by putting yourself in a horizontal position (lie). Remember the “a” in “action” matches the “a” in “lay” and choose “lay” as the action word.

Another tip:

Lastly, you might find these helpful as a model for choosing the correct form of “lay” or “lie” in any instance. Notice the use of “on” and “down” in each sentence.

These two words are among our top choices of “10 Common Usage Errors” in our “Think Like an Editor” book. You can find the rest of the usage errors in Strategy 25: Edit for Grammar.

If you’re going to reward yourself with a long winter’s nap, we believe you should do it in proper style.

(These two profs are no longer teaching at Syracuse University’s Newhouse School, but we are still thinking.)

Um, you might want to know this

By · Wednesday, November 14th, 2018 · Comments Off on Um, you might want to know this

not teaching,
still THINKING …

Um. It’s a word that fills time when someone is thinking while speaking. We hear it so often — and use it so often — that it can go unnoticed.

Other filler words, however, are not so subtle, particularly when used as a transition of sorts, at the start of someone’s answer to a question. Here are a few you might have heard spoken:

Does it matter that these words are used this way? In some cases, yes: If they are overused, if they are a distraction, if they inappropriately express a point of view. For example, when we hear “right,” we think “correct.”

Transition words in writing are just as important. Words that move a reader from one paragraph to the next must be neutral and unobtrusive. Consider these commonly used — overused — transitions:

Most of these words could be eliminated as transitions, and they would not be missed. That’s because they don’t tend to add anything to the meaning of the sentence. They are merely fillers. And two of them — “nevertheless” and “moreover” — could actually give the impression that the writer is mixing in opinion with fact.

Strive for original, strong transitions that will help understanding, not hinder comprehension. One way is to ask yourself these five simple questions when you are searching for a transition from one thought to the next — either in your writing or when you are editing the work of someone else:

  1. Do I understand the sequence of paragraphs?
  2. Am I confused?
  3. Could the paragraph stand alone without the transition?
  4. What is the purpose of the transition?
  5. Am I drawn to it as an aid or am I distracted by it?

We already have enough distractions. Eliminating a few short words can go a long way.

(These two profs are no longer teaching at Syracuse University’s Newhouse School, but we are still thinking.)

10 Warning Signs a Story Should Not Run

By · Wednesday, November 7th, 2018 · Comments Off on 10 Warning Signs a Story Should Not Run

not teaching,
still THINKING …

Decisions to publish stories can result in long-lasting consequences, which we always hope are good ones. Sometimes a story is not ready to run, and an editor must hold it. How to decide?

Here are 10 warning signs that a story should not run. And, we would add a note to news consumers: When reading a story that already has been published, you can use these warning signs to make your own decision on whether the editor made the right call.

  1. One-sided story: There is more than one side to every story. But merely quoting all sides will not fix the problem of a one-sided story; the story also must include the necessary reporting and research that explains the issues and brings support to what people are saying.
  2. Only one source: Many factors motivate sources, and a one-source story is more apt to be slanted in favor of the source. Even a reliable source with good intentions can be wrong. Every story with only one source deserves close attention. Whenever a reporter has verified information with more than one person, the story is stronger and the information is more believable.
  3. A key source is anonymous: Policies about anonymous sources vary among news organizations. But any story whose key source is anonymous must undergo serious scrutiny that goes beyond a discussion between the reporter and editor. Others, such as the top editor, usually are consulted. Even when reporters and editors are careful about using a single anonymous source, things can go wrong.
  4. Thin or little substantiation: Information in stories must be supported, such as with details, quotes, numbers, comparisons. Without support, a story is weak.
  5. Missing or unclear attribution: News consumers need to know the source of information — the attribution — in a story. Sometimes attribution might be unclear, or a piece of a story might lack attribution. Without attribution, information sounds as if it comes from the reporter. That is misleading.
  6. Few or no direct quotes: A story without direct quotes will read in one voice — that of the reporter who wrote the story. The words chosen, the cadence, the pace will all belong to the reporter. Paraphrased information or partial quotes are not enough. A story with few or no direct quotes will lack life because it lacks a variety of voices.
  7. No new information: Sometimes a story is a compelling read because of the topic, but a close look will reveal that “developments” are not new, and the story really is only a rehash of news that already has been reported. Developments, not merely interest, should determine when a story is warranted.
  8. Conflicting information: A story with conflict actually is a good thing. Conflict is an element that defines a worthwhile news story, and sources will always disagree on things. But conflicting information is not the same as conflict. A story with conflicting details — numbers or reasons or causes or effects that contradict one another — will raise questions for news consumers.
  9. Editorializing: This is similar to a story without complete attribution; news consumers will conclude that the information in the story comes from the reporter and not from sources or that the reporter has a point of view about the story. Word choices and tone of the story must get close attention.
  10. Gut instinct: An editor needs a solid reason to hold a story, and gut instinct can be that reason. Pay attention to feelings of doubt. Potential long-term consequences of running a questionable story — not short-term inconvenience of holding it — should guide an editor’s decision.

These warning signs come from our “Think Like an Editor” book. If you want to read more, including examples, refer to Strategy 21: Holding a Story.

The intention of these warning signs is to stay alert, and every story will be different. But all of us — reporters, editors and news consumers — have a responsibility for what we publish and for what we share.

(These two profs are no longer teaching at Syracuse University’s Newhouse School, but we are still thinking.)

5 Ways to Cause Trouble for Yourself

By · Wednesday, October 31st, 2018 · Comments Off on 5 Ways to Cause Trouble for Yourself

not teaching,
still THINKING …

Trouble finds us easily enough, but sometimes we cause trouble for ourselves — especially when our personal and professional interests intermingle.

Here are five ways we could cause that trouble. Recognize them. Avoid them.

  1. Keep your boss in the dark about any conflict of interest, hoping it will go away or, worse, that people will not find out. (They will.)
  2. Make a personal decision to do what is right for the credibility of your news organization and then delay following through with it. (Procrastination can be damaging.)
  3. Choose your job over your personal life to avoid a conflict of interest, and then hold a grudge. (Your unhappiness will affect everyone.)
  4. Criticize or bad-mouth your news organization publicly — in conversations or in any electronic communication — if a story you’re personally interested in or involved with isn’t covered to your satisfaction in news or editorials. (There is no way this can be a good thing.)
  5. Be dishonest or misleading in any way, at any point, with anyone — thinking that some things are so small that they don’t matter that much. (They do.)

These tips are from our “Think Like an Editor” book. If you want to read more, refer to Strategy 47: Credibility.

Here are three more tips that will help you to make wise personal decisions and keep your credibility:

  1. Assess the situation
  2. Consider the consequences
  3. Take responsibility

(These two profs are no longer teaching at Syracuse University’s Newhouse School, but we are still thinking.)